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Florida Bankers Association

UCC Help Menu

Performing Searches
The "Search" option on allows the user to access UCC filing information using either the document number or the debtor name.

UCC Filings
Uniform Commercial Code filings are filings which register the secured party's interest in a loan secured by non-titled property.


UCC Filing Inquiry Functions Explanations/Examples

There are several search options available. Below is a listing of those options as well as a description of their usage:

Contents:


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UCC Filing Detail By Document Number

This transaction provides detailed information on the actual filing of the UCC filing requested by document number. If the requested document is not found, an error message will be displayed.

Example:

To inquire by UCC document number, type the 12-digit document number in the Name/Document Number field, then press the "Search" button. The screen that appears will contain detailed information about the filing, including document number, secured party and debtor name and address, file date, expiration date, process through date, etc. (You can also reach this screen by choosing one of the names listed on the UCC name list).


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UCC Filing Inquiry By Debtor Name

These transactions provide a list of UCC filings on the Florida Secured Transaction Registry beginning with the debtor name that is closest to the key entered. This list also includes the document number and type of each record. There are several inquiry functions available using the Debtor's Name, all of these inquiry functions will provide the user with an alphabetic listing beginning with the name closest to the key entered. On the name list the user will see the debtor name, address, date of birth or corporate federal employee identification number (optional), and the status (filed or lapsed). To obtain more detailed information about the filing, click on the name you wish to view. The UCC detail screen will be displayed. If additional filing history is available, the message 'View Filing History' will appear on the detail screen. The information is as described in UCC Lien Filing By Document Number.

All inquires actual, compact, active, inactive, or active/inactive, UCC will display a name list. However, using the different inquiry options will determine how and what type of filings appear on that list.

Example:

If you are looking for one (1) particular filing and you know the debtor's actual name and the filing is active you would only need to inquire under actual function-list ordered by 'active' debtor name. For more detailed information about the difference between using actual and compact see How/When To Use Actual Or Compact Inquiry.


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How/When To Use Actual Or Compact Inquiry

Actual Name

Actual name is used to group entries in the same manner as the telephone directory. All individuals with the same last name would be grouped together in order by their first name, then middle initial. Corporate names beginning with the same word will follow the individual names.

To access the alphabetic name listing using actual name, the name must be keyed with exact spelling of the debtor name as entered on the original UCC1 filing. Actual name inquiries for individuals are made by typing the last name followed by the first name with nothing between the names. Actual corporate inquiries are made by typing the company name exactly as it appears on the filing.

Example:

For inquiries on individual debtor 'ARTHUR BEACH', type 'BEACHARTHUR' in the Name field, then press the "Search" button. A Resulting Name List Might Be:

Beach Arthur
Beach Tom
Beache Fred

For inquiries on corporate debtor 'ABC Fence Company', type 'ABC Fence Company' in the Name field, then press the "Search" button.


Compact Name

This inquiry function allows users to access the same type of name list as with the actual name functions. This option is sometimes helpful if you are unsure of the exact spelling. Names stored by the compact name are displayed so that all variations of names that are alike are grouped together. When searching by compact name, you can enter the name in and the compaction routine will eliminate spaces, common words ( a, and, the) and punctuation, etc.

Example:

For inquiries on corporate debtor 'HIS AND HER INFORMATION',type 'HIS AND HER INFORMATION' in the Name field, then press the "Search" button.

A Resulting Name List Might Be:

His And Her Information
His & Her Information
His&Her Information
His/Her Information
His & Her Information Inc.
His & Her Information Incorporated
His & Her Information Co.
His & Her Information Company
His & Her Information Limited

All of the above names would be read as 'HISHERINFORMATION' by the compact program. Using compact names, individuals with the same last name are not necessarily grouped together. They are intermixed with individuals whose last name is similar and with corporate names beginning with similar words.

Example:

For inquiries on individual debtor 'ARTHUR BEACH' using Compact Name, type BEACH ARTHUR in the Name field,
then press the "Search" button.

A Resulting Name List Might Be:

Beach Arthur
Beach Ball Toys
Beachboard Games
Beache Fred
Beach Tom

The entries on the name list screen for actual and compact names will look identical, they may just be in a different order. The title at the top of this screen will indicate if you are on the actual name list screen or the compact name list screen.

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Viewing Images Of UCC Filings:

From the UCC filing detail screen, you may display, images of UCC filings filed since January 1997. To display an image, click on the 12 digit document number displayed in the Document Images section of the detail screen.